PRIVACY POLICY OF ICE AND ITS SERVICES AND EVENTS:

– Challenge Peguera Mallorca
– Sol Half Marathon Magaluf
– Galatzó trail
– San Silvestre Calvianera
– Elements Reis
– Nordic Walking Tours in Calvià
– Other sporting events or events and services related to sport (conferences, screenings, conferences, campuses, etc.)
1. GENERAL ASPECTS

This privacy policy (hereinafter “the Privacy Policy”) applies both to the website hosted under the domain name www.calviadeportes.com or any of the websites hosted in the domains held by the Institut Calvianer d’Esports of the City Council of Calvià (hereinafter ICE) for each of its services and events that are its property, as well as under any of the subdomains or web pages dependent on it (hereinafter “the Website”). All of them under the ownership of the Ajuntament de Calvià, local public administration whose domicile is located in Calvià, C / Julià Bujosa Sans Batle, 1, 07184 Calvià, Mallorca, Illes Balears, Spain, with CIF: P0701100J. The contact email is: ice@calvia.com. The telephone number is (+34) 971 67 03 10.

In accordance with current legislation on the Protection of Personal Data, the Calvianer d’Esports Institute informs users of the Website (hereinafter “the User”) about the Privacy Policy that will apply in the processing of data Personal information provided by the User when registering on the Website by completing the registration form for an event authorized for the purpose thereof, (the “Registration Form”) as well as during the registration process or in the interactions with the ICE.
In order to browse the Website, it is not necessary for Users to reveal their personal data. However, in certain cases the ICE may require certain data, in order to offer the desired services.
The completion of the Registration Form by the User as well as the data provided during the registration process or through any type of interaction with the ICE, necessarily implies, without reservation, knowledge and acceptance of this Privacy Policy as well as of the Conditions of Use, for which the User must validate the box enabled for this purpose in the Registration Form or in the registration process for activities. Therefore, the User is recommended to read these legal texts carefully beforehand.

2. TREATMENT OF PERSONAL DATA

2.1. Collection of personal data
Whenever the User creates an account on the Website or signs up for an event, either directly or through third-party websites, register through our Website or, by telephone, participate in a raffle or interact in some way with us, we will collect personal data in order to manage the required service provision.
By completing the Registration Form, Users may provide the following information, which must be accurate and true: name, surname, date of birth or age, sex, ID or NIE, marital status, allergies, eating disorders, disabilities, locality, telephone, email, contact in case of emergencies, legal guardians (in case of minors).
Likewise, during the process of making registrations or subscriptions, additional data of an economic, financial or insurance nature (such as the number of your credit or debit card or insurance contract cancellation of events) may be requested to the object to carry out the execution of the services.
Likewise, the ICE may also collect: information on the use by the User of the Website, since when navigating it will be possible to obtain information about its IP address, the type of browser, access time and the addresses of the websites from which the User has accessed, as well as the navigation data.
Collecting this information allows ICE to adapt the content, offer and navigation of each User to improve our services and their experience on the Website, identify possible fraudulent uses, as well as make statistics on the use and effectiveness of our Website.
The User, by providing ICE with his or her personal data, will expressly consent through the mechanism enabled for that purpose, that ICE may process said data in the terms established in this Privacy Policy, which will constitute the legal basis for its treatment.
In the event that, during the purchase process, the User purchases tickets for a third party whose data is required for the correct provision of the service, the User declares and guarantees to have informed the third parties whose data they provide, of the content of this Policy of Privacy and having obtained from said third parties the mandatory consents for its communication and treatment by the ICE.
The User must notify ICE of any change that may occur in the data provided, responding in any case to the truthfulness and accuracy of the data provided at any time.
The data voluntarily provided by the User during the use of our services will be included in a file owned by ICE for its treatment with the purposes indicated in this Privacy Policy. In accordance with current legislation on the protection of personal data and, in particular, the provisions of Regulation (EU) 2016/679 of April 27, 2016 on the protection of individuals with regard to the protection of personal data. the processing of personal data and the free circulation of these data and the repeal of Directive 95/46 / EC (“RGPD”), the ICE will maintain the corresponding register of activities for the processing of personal data.
The ICE, has adopted the necessary technical and organizational measures to maintain the required level of security, according to the nature of the personal data processed and the circumstances of the treatment, in order to avoid, as far as possible and always according to the state of the art, its alteration, loss, treatment or unauthorized access.

2.2. Purpose of the treatment
The ICE may treat the personal data of the Users with the following purposes:

– Registration of Users or Participants: The data provided by Users will be used to provide the services provided through the Website.

– Hiring of Products and Services. Purchase of Inscriptions and subscriptions: Manage the contracting of the products and services offered through the Website, by telephone, as well as for the management of the contractual relationship between the ICE and the Users. During the contracting process, financial data (bank cards) or insurance may be collected with the purpose of communicating them to the entities that manage the collection or contracting specific insurance (for example, cancellation of events). Said purpose responds to the free and legitimate acceptance of the legal relationship between the User and the ICE that implies the connection of this treatment with third party files for the fulfillment of the specified purposes.

– Advertising of Products and Services: ICE may send its Users commercial communications related to advertising related to the services offered in the terms established in section 3 of the Privacy Policy.

– Profiling with external sources: the ICE will be able to create profiles based on information provided by third parties through marketing studies, techniques and statistical and segmentation procedures that allow the customization of the offer of services appropriate to the characteristics and needs of its Users. Said acceptance will not imply the making of automated decisions.

2.3. Data Conservation
ICE informs its Users that their personal data will be kept for the time strictly necessary for the purposes of the treatment for whose use they have been provided, provided that the User has not revoked their consent and, in any case, following the principle as a criterion of data minimization contemplated in the applicable regulations.
In particular, the personal data provided by the Users will be kept for the term determined on the basis of the following criteria:

– Legal obligation of conservation

– Duration of the contractual relationship and attention to any liabilities derived from said relationship

– Request for suppression by the interested party in the cases in which it comes.

Consequently, when its use is not necessary, personal data will be blocked, remaining only available to the competent authorities during the time and for the legal purposes established in the applicable regulations. Once this period has elapsed, the same will be eliminated.

2.4. Rights of users
The User may exercise their rights of access, rectification, deletion and opposition, as well as the limitation and portability of their data in compliance with the provisions of the current data protection regulations. Taking into account that the exercise of these is very personal, it will be necessary for the affected party to prove their identity. The exercise of these rights must be carried out by written communication signed by the owner of the data, indicating their address, attaching a copy of their National Identity Document or other supporting document, to ICE, by email ice@calvia.com , or by sending written communication to the following postal address: Institut Calvianer d’Esports of the Ajuntament de Calvià C / Julià Bujosa Sans Batle, 1, 07184 Calvià, Mallorca, Illes Balears, Spain. Likewise, the User may oppose the sending of commercial communications from ICE Calvià and withdraw their consent without affecting the legality of the processing of their personal data for other purposes.
For the proper management of the personal data processing of its Users, the ICE has appointed a Data Protection Delegate to which they can go to resolve any question they may require, being able to contact via email ice@calvia.com
ICE informs its Users of the possibility they have to submit a claim to the Spanish Agency for Data Protection in case they understand that the correct assistance has not been obtained in the exercise of the rights mentioned in this section.

2.5. Data shared with third parties
They may access the personal data of the Users: (i) the employees authorized by ICE, (ii) those third parties or collaborators who provide services to ICE, and (iii) those responsible for the events they attend in order to manage the provision of services, to contact the User in case the event undergoes some type of modification, as well as to comply with any legal requirements. In this case, said access to data on behalf of third parties is regulated in the corresponding data access contract in the terms established in section 2.4 of the Conditions of Use.
In addition, the personal data provided by the Users during the provision of the services will be transferred to ICE or its collaborators in the organization of the events in order that they may keep them informed about other sporting events or fairs of said collaborator, provided that the Users have expressly consented to the cession with this purpose through the mechanism enabled for this purpose. Notwithstanding the foregoing, during the registration process, the Users will be informed of the collaborator’s data so that they can revoke their consent in a simple and free way if they so wish.
Within the framework of the communications indicated in the previous paragraph, international data transfers may be made to third countries or international organizations, on which there is a decision of adequacy of the European Commission regarding them.

2.6. Third Party Websites
Some of the events published on our Website or in the App may redirect Users to third-party websites, so that in the event that the User makes a purchase or registers on said web pages, they will be subject to its policies. Privacy. ICE is not responsible for these web pages.

3. SUBMISSION OF COMMUNICATIONS
The ICE informs its Users that whenever they make a registration, they will send a transactional email communicating the confirmation of the registration of the tickets and providing the purchased tickets. Likewise, we may contact the User in order to inform him of any modification or novelty related to the event he attends.
On the other hand, the ICE may send commercial communications related to the products or services offered by ICE or any of its collaborators to the Users provided that it has expressly and specifically consented to it by validating the box enabled for that purpose or by any manifestation of express consent.
The User may renounce at any time to receive any type of commercial communication by sending an email to ice@calvia.com stating said intention to resign.

4. UNDERAGE
The services offered through the Website are only available for adults. Therefore, those who do not comply with this condition must refrain from providing personal information on the Website to be included in the ICE databases. However, with the prior consent of their parents or guardians may proceed to the inclusion of their personal data in the forms of the Website for the case of registration in events or services that accept the participation of minors.

5. MODIFICATIONS TO THE PRIVACY POLICY
ICE reserves the right to modify this Privacy Policy in accordance with the applicable legislation at all times, which will be duly reported on the Website, so it recommends the User to review them periodically to be informed of how the ICE protect your information